As the coronavirus outbreak is ravaging the country, nonprofit boards will need to work harder to generate community support and collaborate. Due to social distancing, most board members work remotely. Effective virtual board communication is becoming more crucial.

The online meetings’ synchronous nature makes it difficult to establish board member engagement and therefore it is crucial for meeting organizers to set up a meeting structure that encourages interaction. Virtual boardroom software that comes with built-in features such as instant messaging, document storage and conferencing are a good way to accomplish this.

If a meeting takes place in a virtual space, it’s essential to have all relevant documents distributed to the participants before the time. This will ensure that everyone is viewing the exact document and eliminate confusion during the meeting. It is also recommended to use a platform that is reliable and secure. Video conference tools that are free may not have the same security level as those that cost money and have more advanced features, such as encryption and password protection.

Another way to increase virtual meeting productivity is to reiterate expectations at the beginning of each session and make sure that the attendees are aware of appropriate behavior in communication. Also, meeting organizers should check in regularly with remote attendees to find out if they have any questions or concerns.